Oman Airports signed an agreement with the National Records and Archives Authority (NRAA) for document indexing, classification and archiving. The signing ceremony was executed by H.E. Dr. Hamad bin Mohammed Al Dhawyani, Chairman of NRAA and Sheikh Aimen Bin Ahmed Al Hosni, CEO of Oman Airports. The agreement aims at identifying indexing fields and setting retention periods for different types of documents to be archived in the NRAA systems.
The signing of the agreement is a step taken by Oman Airport to comply with the Documentation and Archiving Law, promulgated by Royal Decree No. 60/2007 requiring the creation of an indexing system for effective document management. Oman Airport indexing system involves categorizing all types of documents produced and created by Oman Airports in the course of its business and activities into an indexed directory. Once this information has been indexed and archived, the process for searching, accessing and retrieving the required information is much simpler and faster. Furthermore, the system will allow the assignment of a retention period for each stored document, as per the legal requirements, to provide a clear picture of retention requirement for different record types, whether stored at Oman Airports document retention center or a third-party document retention center (NRAA), until the end of their legally required retention period. Therefore, the indexing and archiving system aims at enabling Oman Airports to manage its documents in accordance with the best practices and to maintain an effective system that can help maximize workplace efficiency, achieve quality procedures and optimize processes and tasks.
His Excellency Dr. Hamad bin Mohammed Al Dhawyani, Chairman of NRAA, pointed out that through adopting a system for indexing, classification and archiving, Oman airports aims to allow departments to exchange documents, determine their duration and enable their retrieval, which guarantees a smooth flow of daily work. Moreover, the system allows identification of files and documents that are important enough to be transferred to the national memory in terms of what has been accomplished in the field of airports and their related work, and thus with the implementation of this system, the number of entities implementing the system has reached 69 government agencies and companies.
Sheikh Aimen AlHosni, Chief Executive Officer of Oman Airports, said: "Document management is an essential aspect of institutions because it provides an effective and stress-free solution for organizing, preserving and retrieving of information. Oman Airports has paid great attention to this through establishing an independent Document Management Department and hiring experts to work under it. The company is currently in the process of preparing and equipping the documentation preservation center in accordance with the best technical specifications, through which we hope that documents will be managed and preserved in safe and secure conditions, in compliance with the best practices”.
It is worth noting that Oman Airports works closely with Oman Aviation Group to move toward an electronic document management system in accordance with NRAA technical specifications to efficiently manage the creation, storage, control and retrieve all types of documents electronically.